Productivity Apps Aren’t Just a Fad
Businesses need to maximize productivity any way they can. Some look to software to make this happen. When searching for productivity software, it may seem like you are looking at the same thing over and over again. While we admit that many productivity programs are similar, it’s important that you acquire the software that will give your team the tools it needs to succeed. Let’s take a look at how you can find the right productivity apps for your business’ needs.
Productivity in Software
Productivity software isn’t a flashy item. Every business needs certain apps to do business and most businesses need the same apps. There are a lot of options to choose from, and many of the options might seem pretty similar. What’s important is that you get the tools your business needs.
Productivity software, which is generally made up of a word processor, a spreadsheet program, a presentation software, note-taking software, and other useful task management tools, isn’t much different from one to another. What is different—and makes a difference—is how the apps are deployed and how they are managed by the developer. It’s fair to say that you get what you pay for, and some productivity apps are just stronger than others.
What Should You Look For?
When trying to sort out which productivity apps to use, you obviously will want to consult your budget and your needs. As we mentioned above, most word processors are going to do the job you’d expect out of a word processor, but with more innovative solutions, you will get more options that will help your overall productivity. That’s extremely important. Let’s take a look at some variables you should consider:
If your software isn’t reliable, it isn’t worth it, period. Reliability can be measured in several ways. Is it still being developed consistently so you know it isn’t a security risk? Does it have the options you need? Is it easy to use and won’t take a long time to get the hang of? Some apps will promise you benefits that you will never see, but what you can bank on is if the applications cause you a steady stream of problems, you’ve probably made a bad choice.
If a lot of your team is working remotely on their own computers, you may find that not everyone is going to have the same OS, the same chipset, etc. You will need any productivity app that you choose to work on several different systems. This includes mobile devices. You may think you’re getting a great deal, but if a handful of your workers are working on macOS and the software isn’t compatible with it, you’re going to be kicking yourself.
As many people continue to work remotely, or in some type of hybrid work system, having apps that work from anywhere is extremely important. Today, a lot of options are available as Software as a Service (SaaS) offerings to help businesses avoid the expense of setting up their own cloud server or remote access tools. Either way, you need to be able to get your remote workers the tools they need to be productive.
Speaking of productivity, a lot of businesses are asking their people to do more. We are in unprecedented times and business decisions have to be made down to the dollar. When the productivity software your business uses has collaboration features built-in, it can make a world of difference. Workers can work in the same file, share files, and consistently stay up to date on workflows. A lot of the productivity suites available will also come with some form of project management software. This is a good way to oversee your team’s progress on a project and work right alongside them in real-time.
If you are looking for the latest software to boost productivity for your business, our technicians can help. Give us a call at 334-834-7660 for more information today.
The Federal Communications Commission is Evaluating Mobile Broadband
Broadband Internet access is a critical consideration for today’s world, considering how much of daily life and business is now conducted online. Having said that, Internet access is still far from a given. In the United States, the Federal Communications Commission wants to work to fix this—but to do so, they need data. To help collect this data, the FCC wants you to install a speed test application on your smartphone.
The Importance of Broadband Access
Consider how prevalent the Internet is in everyday life right now: more and more is now handled online. This makes it challenging for many people in areas where broadband Internet connectivity is limited (or even nonexistent) to do very much at all—let alone shop, communicate, or as we tend to focus on, work remotely.
The past year or so has made the severity of this lack starkly apparent, with many people and businesses struggling under their current connectivity limitations. This is part of the reason that the FCC is reinvigorating an application that was originally launched back in 2013 and asking the public to install it on their mobile devices.
The FCC’s App
This application, fittingly called FCC Speed Test, will assist the FCC in evaluating which areas have the most prescient need of better Internet service quality, enabling them to more effectively fund the areas that need more help. Available on both Android and iOS, this app tests your mobile device’s upload and download speeds, as well as its latency, on either a Wi-Fi or cellular connection. By default, these tests take place once every 24 hours—although you can configure these tests to occur when it is most convenient, and how much data that can be consumed during these evaluations.
This app also allows you to test your connectivity speeds, plotting them out over time and by geographic location. In terms of privacy, the app collects a few different identifiers—location, IP address, operating system, device type, and ISP—but no personally identifiable details are recorded.
You’re also able to complain about your Internet speeds to the FCC directly, enabling them to collect even more actionable data.
Check out the FCC’s FAQ page about the application to learn more.
Hopefully, this resurgence in interest in accessible and equitable Internet access will prove fruitful, bringing the utility of the Internet’s full capabilities to more people and organizations. In the meantime, we’re here to help companies do as much as they can with the IT that is available right now. To find out what your technology could be helping you accomplish, reach out to Jackson Thornton Technologies at 334-834-7660.
A Document Management System is the Modern Filing Cabinet
Do you realize how much paper you use each year? Do you realize how much paper you have stored in your office? Do you realize that none of that is necessary? Today, digital filing systems as a part of a document management strategy can keep you from wasting your business’ resources on paper, filing, and printing. Here’s how:
Introducing a Document Management System
What if a file cabinet could:
● Independently sort out and organize the files it contains
● Work with your other business solutions to put these files to their proper use, on a variety of devices
● Simplify collaborative processes
● Assist you in your business continuity preparations
● Pull the files you are looking for via a simple search interface
● Protect the files you have stored in it, while ensuring you remain compliant to industry-based regulations
● Enable secure access for your remote workers
All that is possible by integrating a Document Management System into your business’ IT infrastructure. Not only can you get all your documents from almost anywhere at any time, you can cut down the substantial costs associated with file storage and retrieval.
A cloud-hosted DMS can cut document retrieval time and storage costs, dramatically. It’s also a massive benefit for those workers who need access to paper documents, but work outside of your business. Remote work is more prevalent today than ever before and giving your staff the ability to have anytime, anywhere access to any file they need can be very beneficial for your workers, your customers, and your bottom line.
If you would like to learn more about how a comprehensive document management system can help your business cut costs and give you remote access to files that you could only access by going to your office before, call the IT experts at Jackson Thornton Technologies today at 334-834-7660.