Test Your Backup Before You Regret Not Doing It
If there is one thing that you could take away from our blog it is that data backup is an integral part of any business continuity strategy. Unfortunately, there are so many different parts to it that it’s not surprising some data could slip through the cracks if not maintained properly. If you’re not actively taking measures to keep disasters from derailing your business’ progress, you stand to lose more than some data. Let’s take a look at some of the critical parts of a data backup and disaster recovery process and why it is essential to give them a test regularly.
What Are the Key Parts of Data Backup?
The ideal data backup solution consists of three major parts, all of which have important roles to play in its eventual success. These three variables are:
● Incremental backups: Backups that are taken periodically throughout the workday are your best bet to minimize data lost to disasters. The more data you can protect, the better, after all. These backups should be taken as often as every fifteen minutes to guarantee minimal data loss.
● Quick data recovery: Your ideal backup solution needs to have rapid data recovery that can be implemented within a moment’s notice. This is to minimize downtime, which can be devastating to a business’ bottom line if it is left unresolved for any amount of time.
● Testing to ensure proper backups: Your organization should periodically test backups to make sure they are working effectively.
Why Testing is Important
Testing any system for problems is a good practice, but this goes double for data backup. Your business relies on its IT and its data, and there are dozens upon dozens of potential situations that could lead to data loss. Something as simple as a power surge can fry the components of a system, creating a scramble to get the data off of the device. Sure, there are steps you can take to protect all of your IT infrastructure against threats, but the BDR (backup and disaster recovery) service gives you a chance to protect your assets with one solution.
If you don’t test your backup system, you could think that you are protected when you aren’t. When a circumstance comes where you need to recover data--and it will come--if you don’t have a properly functioning backup system in place, you are going to lose assets. It’s that simple. Testing your backup ensures that your backup platform is working as intended. Not only does it give you the peace of mind that you are protected should something happen, it actually works to find functionality problems that can literally save your business.
At Jackson Thornton Technologies, our technicians want all of our clients to have a backup platform that makes data backup and recovery simple. If you want to protect your company’s assets to ensure that, should something happen with your data, your organization has the resources in place to be back in action fast, call us today at 334-834-7660.
A Solid Disaster Recovery Strategy Can Save Your Business
Not all businesses will look at disaster recovery the same way, but if you want your business to have the kind of continuity that will allow it to get through tough situations, doing your best to formally create a disaster recovery policy will put you in the position to weather any storm you encounter.
A Brief Explanation of Disaster Recovery
Every business has some type of business continuity plan, and if they don’t, they should. It outlines the actions that need to be taken to ensure that your business isn’t mortally affected by negative situations. Within this plan is disaster recovery, which is a specific plan to get your operations up and running after a “disaster”. Here are a few examples of disasters that could affect your business’ continuity:
● Natural disaster - Flood, hurricane, tornado, wildfire, electrical storm, worldwide pandemic; the list goes on and on.
● Human error - Accidental, negligent, or deliberate situation an employee puts the business in which causes a disaster-like result.
● Cyberattack - Data breaches can be some of the worst, especially when people’s sensitive information is involved.
● Failing Hardware - If the right component goes out at the right time it can have devastating effects on your business.
No matter what problems your business has to deal with, getting your resources back up and running as fast as possible should be one of the core priorities of any negative situation. The reality of the situation is that every minute your business breaks continuity is a massive problem, and can lead to some very unpleasant results.
The Importance of DR
The first thing you need to know about your disaster recovery policy, is that it has to be created with the notion that it’s a matter of when, not if, you will need to use it. The statistics reinforce this idea. Three-out-of-five businesses that experience a prolonged system outage will be out of business within two years of the event. So, even if you are able to get back up and running again, the lost revenue may eventually catch up and ruin your business.
With that knowledge, the first suggestion we’d make is to stay calm. A business owner—who has toiled and taken his/her business from a one or two-man operation to an organization that people and their families depend on—needs to make calculated decisions to get their business back up and running properly. Acting impulsively will often lead to making decisions that will further hurt your business’ chances of returning to normalcy.
The first real action that needs to be undertaken is to contact the people that will need to know that a disaster has occurred. Setting up a call list to notify people that need to know is a good practice. Since the focus has to be on getting data accessible, once department managers are notified, they can decide how and when to notify their subordinates. Regardless of how you plan to set this up, communication will be key to get your business back up and on track.
One of the most important parts of a disaster recovery strategy is to have digital copies of everything. We suggest using a Backup and Disaster Recovery (BDR) service that backs up data incrementally and saves multiple copies of data in a network-connected device, as well as in an offsite data center. Having a comprehensive backup is a core strategy of any disaster recovery platform.
Depending on the disaster, you may need to find alternative means of managing your workforce. Being able to provide your staff with that ability in the face of a disaster is extremely useful to keep revenue flowing in. You may not be a fan of remote working, but when disaster strikes it may be your only outlet; and, you may be surprised just how productive your workers will be from outside the office.
The end result will be systems up and running, your data and applications able to be accessed by remote workers, and your business’ data intact. Outside of this, your business continuity policy will handle the rest. DR is about getting your business’ assets up and running in the face of a disaster, whether that is a deleted file or a worldwide pandemic.
If you would like to talk to one of our IT professionals about your disaster recovery policy, call us today at 334-834-7660.
Backup Is a Critical IT Function
Businesses generate and collect a huge amount of data and some of it is practically useless. Other files, however, are critical to your business and operations. The important files require redundancy. This is why it is important to back up your data.
Data loss is a negative situation, regardless of the importance of the files. This is precisely why Jackson Thornton Technologies offers comprehensive data backup and disaster recovery solutions.
Backing up your data allows you to sidestep the potential catastrophes that would come with the loss of your most critical information. Here, we’ll review a few situations that could put this data at risk to demonstrate how crucial having a backup really is.
Actual Disaster Event
Just about every business on Earth could potentially be impacted by some kind of weather event. Some deal with hurricanes, some deal with high winds and tornadoes, others with earthquakes and floods… you get the picture. Unfortunately, whichever one impacts your business, there isn’t very much you can do at the moment, which is why it is important to prepare now, so you can reopen again after the fact. Many don’t prepare, and therefore, don’t reopen.
Acting proactively and maintaining a backup allows you to more quickly bounce back after a disaster has struck, allowing your business a second chance.
Data Corruption or Theft
Cybersecurity is a huge topic today, as there are many, many threats out there designed to target businesses. Take ransomware, for example: all it takes for you to lose access to your files is for an employee to click on the wrong thing. Not good.
Using a BDR (in conjunction with a comprehensive business continuity plan) to keep your files safely backed up enables you to quickly restore data from an onsite backup copy of your data, while keeping another copy offsite for redundant protections and simplified migrations. This keeps you safe from a variety of threats, including ransomware and many other forms of malware.
The BDR is supremely useful in that it gives you an on-demand resource to pull your data from, on demand, as it is needed. This is particularly handy if a team is collaborating on a project, and somebody accidentally deletes something absolutely critical to the project. With a backup, your progress won’t be lost to bad luck.
A BDR allows you to breathe a little easier about your files and their security. To find out about adopting one for your business, reach out to Jackson Thornton Technologies today. Call 334-834-7660 to get started.